Election Document Vault Solutions:

Addressing the Specific Needs of Election Administrators / Officials

Working with clients using our Election Document Management system with Image Capture / Scanning capabilities & our Election Document Vault application, we actively develop solutions to issues, concerns, and challenges faced by Election Administrators and Officials.

Our Election Document Management solutions currently include:

1. Election Document Vault (EDV): Archive / Retrieval / Management
2. EDV Image and Hardcopy Capture: Export to the Election Document Vault
3. Conversion / Migration
4. ABBM-BBM Document Processing
5. Cancellation Utility: Retention Management
6. Equipment Chain of Custody Utility
7. Election Document Electronic Workflows (EDVW)
8. FPCA Archive and Tracking
9. EAVS Support
10. Signature Verification Utility – More Solutions Are Coming

Detailed Solutions

1. Election Document Vault (EDV)

Archive / Retrieval / Management (BLI Review)

ECM Today! provides Election Administrators/Officials with the functionality of a comprehensive Electronic Document Management System integrated with TEAMs addressing the many demands of managing the documentation required in administering Elections – Centralized, Secure, Autonomous.

2. EDV Image and Hardcopy Capture

• Direct Image Import & Data Extraction
• Process DPS Apps, TOA Apps, and Notices directly to your Election Document Vault in Seconds using RPA and AI technology.
• Direct Scan / Batch Scan
• Using Bar Codes, OCR, Database Pulls, and patented AI Technology decreases scanning time by up to 75% with greater security and fewer errors.

3. Conversion / Migration

• Scanning of existing Hardcopy and Upload to Election Document Vault
• Migration of Documents stored in File Systems
• Migration of Documents stored in VISTA, VOTEC, VR Systems, or other applications

4. ABBM-BBM Documentation Processing

• ABBM-BBM Archive
• ABBM Label Utility
• Workflow to Automate process from Contact to Count
• Public Access and Auto-Redaction of PIR

5. Cancellation Utility: Retention Management

When the nightly refresh of Voter List data from TEAMS updates the Status with a cancellation code, the Records Management utility starts a 22-month clock based on Document Type.

• Automatically sets a retention period for documents based on Doc Type and Creation Date
• Notification received at end of retention period for Destruction or continued Retention

6. Equipment Chain of Custody Utility

• Complete an Equipment Tracking Form (fillable PDF) with all data required including location, delivery date, pick-up date – Signature required.
• Executed forms are scanned, and data extracted to track equipment, date, location, and link to signed Equipment Tracking Form.

7. Election Document Electronic Workflows (EDVW)

• Route docs to complete specific Tasks:
• Route to TEAMs or VREM for Review and Update
• Route Documents for Auto-Redaction
• Route Document to a Pending Queue (ABBM, FPCA, etc.)
• Route Documents for Additional Review

8. FPCA Archive and Tracking

• Doc Type FPCA VR in Voter Records Archive and FPCA ABBM to ABBM-BBM Archive
• Provide fields – Sent, Returned, Counted, Rejected

9. EAVS Support

• ABBM – Tracking
• FPCA – Tracking
• Election Records – Tracking

10. Signature Verification Utility

• Limit Access
• Query VUID / Doc Type
• Provide “Jacket” of documents for Curing

Contact us for more information or a demonstration:
(833) 227–6552
www.ecmtoday.com
[email protected]